Seeking an experienced and dynamic Administrative Assistant who is organized and self-motivated to help support multiple departments and ensure the efficient and smooth day-to-day operation of our office. This position will be situated in a nice multi work station lobby area and will share lobby coverage when necessary. Good communications skills are essential and Spanish speaking is a plus. The ideal candidate will be technology savvy and can take projects from start to finish with little supervision. We are looking for someone who has a positive attitude, someone who thrives on planning, organizing and improving every process.

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and company events
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled meetings and reports
  • Develop and maintain a filing system
  • Update and maintain many office procedures
  • Order office supplies and research new deals, vendor and suppliers
  • Maintain contact and birthday lists
  • Maintain Safety Records
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements:

  • Proven experience as an administrative assistant
  • An understanding of how to be personable and approachable yet can keep confidential information confidential
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Positive Attitude

Apply For This Position

Please send your resume and cover letter to Careers@saarman.com.