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General Admin Assistants
Job Description
Seeking an experienced and dynamic Administrative Assistant who is organized and self-motivated. This position will support multiple departments and ensure the efficient and smooth day-to-day operation of our office. This position will be situated in a nice multi workstation lobby area and will share lobby coverage when necessary. Good communications skills are essential and Spanish speaking is a plus. The ideal candidate will be technology savvy and can take projects from start to finish with little supervision. We are looking for someone who has a positive attitude, someone who thrives on planning, organizing and improving every process.
Responsibilities:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and company events
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled meetings and reports
- Develop and maintain a filing system
- Update and maintain many office procedures
- Order office supplies and research new deals, vendor and suppliers
- Maintain contact and birthday lists
- Maintain Safety Records
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements:
- Proven experience as an administrative assistant
- An understanding of how to be personable and approachable yet can keep confidential information confidential
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Positive Attitude
